#TEMPLATE EXPENSE REPORT HOW TO#
#TEMPLATE EXPENSE REPORT SOFTWARE#

#TEMPLATE EXPENSE REPORT SOFTWARE#

An expense report can be prepared using accounting software or a template in Word, Excel, PDF, or other popular programs. According to Entrepreneur, an expense report form includes any purchases necessary to run a business, such as parking, meals, gas, or hotels. You might include the purpose for the meal in the Description if you are listing many items on a single form. An expense report is a form that tracks business spending. Important: Keep a copy of your receipts and your reimbursement request form for your own records!īusiness Meals: For business meals to be tax-deductible, there must be a clear business purpose, along with a receipt. Don't forget to attach copies of your receipts.

#TEMPLATE EXPENSE REPORT HOW TO#

If you have questions about how to use the form, ask your employer. For Employeesįor each expense, choose an appropriate category. See IRS Publication 463 for detailed rules. If you write a check, make sure to write Expense Reimbursement in the Memo field or otherwise indicate that the check is a reimbursement rather than a normal paycheck. Employees may appreciate being reimbursed as soon as possible, instead of waiting for the normal paycheck. Processing a Payment: For accounting purposes (assuming you are using an 'accountable plan' - see IRS Publication 463), I find it simpler to write a separate check than to include the reimbursement in a payroll check. Fill in the starting date, ending date, and purpose for your trip in the template’s Reporting Period fields. Add Your Contact Details and Expenses to the Template. Rename and save the template to your Google Drive. It would probably be good to write-up a short document that you can give your employees as a guide for what types of expenses you will reimburse and any other policies that you want to put into place (such as requiring an employee to get prior approval for any purchase over $XX). The Expense Report with Mileage template provides you with the ability to adequately track common expenses including hotel, meals, and transportation, but the really useful part is its ability to. Download the simple expense report template in Google Sheets on this page. How to create the expense report in excel Enter the date of expense Add a description for the expense Enter the payment method the employee used to pay. Remember to customize the list of items in the Categories worksheet and keep the mileage rate note up-to-date (see the references below for the current rates). Make sure they know to attach a copy of their receipts.

Customize the template and then give a copy of the form to your employees when they need to submit a request for expense reimbursement.

Template expense report